Join our Talent Network
Skip to main content

Purchasing Agent

This job posting is no longer active.

Location: Phoenix, AZ, United States
Date Posted:
ReqID: 23-VN8769



C&I West Service is one of the largest and fastest growing regions of CoolSys, consisting of 35 service branches. Our valued and dedicated employees are at the heart of our continued growth and success. In the next few years CoolSys will be moving into new refrigeration and HVAC markets and refining its existing ones. 


  • Handle any required documentation coming in from field service and/or construction coordinators.
  • Assist in researching new vendors and comparing competing suppliers.
  • Maintain up to date and precise records of orders, shipments, inventory, and reports.
  • Following up with suppliers for confirmation of orders.
  • Place standard bulk orders that do not require approval (especially indirect purchases).
  • Perform administrative assistant work, including making travel arrangements for supplier audits, scheduling meetings with suppliers, maintaining all required documents, storage locations (online), rev controls of all forms in ERP, and handling incoming calls, etc.
  • Can also include Fleet management and administration for a region/BU
  • Prioritize calls (incoming and backlog).
  • Work with Service Managers and customers to address purchasing issues.
  • Respond to inquiries.
  • Create and distribute required reporting.
  • Maintain proactive communication with customers regarding missed SLAs.


  • Strong computer (Excel/Outlook) skills.
  • Ability to handle multiple tasks concurrently.
  • Stay calm under pressure.
  • Able to actively listen and demonstrate empathy.
  • Highly organized and strong attention to detail.
  • Excellent verbal and written communication skills.
  • Strong sense of urgency.
  • “Can do” attitude and demonstrated commitment to get the job done.
  • Reliable and dependable.


  • Competitive pay of $22-26/hr; DOE
  • Medical, Dental, Vision and Prescription coverage 
  • Paid vacation and holidays 
  • 401(K) match 
  • Life insurance, AD&D and long-term disability 
  • Tuition reimbursement 
  • Opportunities available nationwide 
  • Employee discounts on vehicles, hotels, theme parks, cell phone bills and so much more 
  • Pet Insurance 
  • Legal Plan, and ID Theft Protection 


  • High school diploma with 2-3 years of work experience in procurement/purchasing.
  • Demonstrated ability to document and report information essential for the resolution and communication with both internal and customer
  • Good communication (verbal & written) skills
  • Ability to use computer systems (Outlook, Word, Excel).
  • Must have the ability to multi-task and work under pressure.
  • Demonstrated knowledge and skills in purchasing parts for technicians in an assigned service location
  • Demonstrated ability to document and report information essential for the resolution and effectively communicate with management
  • Demonstrated ability to problem solve and maintain focus and productivity under pressure

Today, there are 22 different companies that make up the CoolSys family of brands. When you join CoolSys, you join a nationwide network of the country's best and most highly trained techniciansOur valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!


Connect with us on Facebook and on Twitter. 

Coolsys is an EEO/AA/M/F/Vet/Disability Employer.  All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply. 

Pre-employment background screening (criminal and MVR) and drug testing (including for marijuana) are required for all positions. Coolsys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance. 

#jm2024 Purchasing Agent, Procurement Specialist, Buying Agent, Procurement Coordinator, Inventory Management, Supply Chain Coordinator, Sourcing Specialist, Vendor Management, Purchase Order Specialist, Procurement Analyst, Inventory Control, Materials Coordinator, Supplier Relations, Contract Negotiation, Supply Chain Management 

Share: mail