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Payroll Clerk

Location: Phoenix, AZ, United States
Date Posted:
ReqID: 23-VN8830


With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets.    

WHY JOIN US: We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include:   

  • Competitive pay - $22 to $30 per hour depending on experience.
  • Medical, Dental, Vision, and Prescription coverage 
  • Paid vacation and holidays 
  • 401(K) match 
  • Life insurance, AD&D, and long-term disability 
  • Tuition reimbursement 
  • Opportunities available nationwide 
  • Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more 
  • Pet Insurance 
  • Legal Plan, and ID Theft Protection 
This position is responsible for receiving manual and electronic service time cards.  Analyze, adjust, and process time cards in accordance with all company guidelines and applicable federal, state and local regulations.   
  • Receives, reviews, adjusts, and processes time cards to meet strict deadlines. 
  • Communicates with tech and service managers in regards to time card adjustments and maintains a record for future reference.  Answers any and all inquiries about time cards, including previous entries for possible errors. 
  • Reconciles hours posted from web-based program into Dynamics Time Track to ensure proper processing for payment to field personnel. 
  • Manually adjusts department codes as needed for proper general ledger coding. 
  • Keeps track of vacation hours to ensure alignment with company policy. 
  • Serves as processor for other payroll areas during absentees. 
  • May be required to pull historical payroll data. 
  • Perform other duties as assigned. 
  • Knowledge of payroll practices and processes 
  • Ability to organize thoughts and ideas into understandable terminology 
  • Ability to organize and prioritize own work schedule and the work schedules of others on a short-term and long-term basis in order to meet deadlines and business needs. 
  • Ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy 
  • Ability to make informal presentations, inside and/or outside the organization 
  • Working knowledge of use of the Microsoft suite of applications (Word, Excel etc.) 
  • Knowledge of use of Dynamics preferred. 
  • High school diploma or equivalent 
  • Minimum 1 year of experience processing payroll in multiple states in the US 
Today, 22 different companies make up the CoolSys family of brandsOur valued employees are at the heart of our continued growth and success. We invite you to be part of that growth!   

Connect with us on Facebook and Twitter   

Coolsysis an EEO/AA Employer.  All qualified individuals - Including all ages, colors, disabilities, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristicsare encouraged to apply.   

Pre-employment background screening (criminal andMVR) anddrug testing (including for marijuana) are required for all positions.Coolsyswill consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance. 

#jm2024 Payroll clerk, Payroll processing, Timekeeping, Wage calculation, Tax compliance, Benefits administration, Payroll records, Data entry, Payroll software, Financial accounting


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